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Last Updated December 10, 2003

Printer Management
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"How To" Articles on Windows 2000 Printer Management

Where to Start
Assigning printer permissions
After you have added and shared a printer, you need to verify that users have the appropriate permissions. Printer permissions control not only who can print, but also which printing tasks a user can do. For security reasons, you might need to limit user access to certain printers. In large organizations, you may need to delegate printer administration. Source: Windows 2000 Server Online Documentation

Changing a User©s Default Printer in the Registry
Microsoft Knowledge Base Article: 156212 -  There are times when you want to change the default printer of a user or group of users without having access to the user's (or users' - computer(s) . You can do this by making a registry entry. 

Disabling Printing Notification Dialog Boxes in Windows NT/2000
Microsoft Knowledge Base Article: 122160 - Under Windows NT 3.5x and 4.0, it is possible to disable the Printing Notification network dialog boxes sent by the spooler on a print server when a print job has been completed, there is an error, or a job has been deleted. 

DOS Printing
Columnist David Carroll answers a reader's question about printing from a finance package at a remote site. The reader, whose site depends on DOS mappings, couldn't figure out how to map printers to the site. Source: Windows & .NET Magazine (April 2000)

How to Add a Default Printer Using a Visual Basic Script
Microsoft Knowledge Base Article: 263226 - This article shows you how to use a Visual Basic script to add a printer and make it the default printer. 

How to Add Digital Print Monitor to Windows 2000
Microsoft Knowledge Base Article: 232822 - The Digital Print Monitor tool is not included in Windows 2000. This article describes how to manually install Digital Print Monitor using files from the Microsoft Windows NT 4.0 CD-ROM. 

How to Add LPT Ports in Windows 2000
Microsoft Knowledge Base Article: 262032 - By default, there are three LPT ports available in Windows 2000. These ports are LPT1, LPT2, and LPT3. This article describes how to add additional ports (up to LPT9). After you add additional LPT ports, they appear as available printer ports 

How to Add Printers with No User Interaction in Windows 2000
Microsoft Knowledge Base Article: 189105 - Microsoft Windows 2000 provides the ability to install a printer using a command line. This is particularly useful when you add or remove a printer from a group of users using a login script or a scheduled event. 

HOW TO: Change Printing Preferences on Print Server for All Connected Users 
Microsoft Knowledge Base Article: 305402 - With Windows 2000, you can have separate printer properties for the local computer and the client computers. This article describes where to set these properties for all connecting clients and how to set properties local to the server.

HOW TO: Configure Printer Settings in Windows 2000 Server
Microsoft Knowledge Base Article 313725 - This article describes how to configure printer settings such as page separators and print notifications. You configure some of these settings in the printer's property, and others in the server's properties. A member of the Administrators group on a computer that runs Windows 2000 Advanced Server will perform these procedures. 

HOW TO: Create a Container to List Printers in Active Directory
Microsoft Knowledge Base Article: 303161 - This article describes how to create a container in which to list your printers in Active Directory directory service. By default, printers are not displayed when you use My Network Places to browse Active Directory. This article describes how to use the ADSI Edit tool that is included with the Microsoft Windows 2000 Support Tools to add a container in which to the list printers that are published in Active Directory. By doing so, users can either find the folder that contains the printers in My Network Places or add a network place to the folder that contains the printers.

HOW TO: Create a Printing Pool in Windows 2000 
Microsoft Knowledge Base Article: 318749 - This step-by-step article describes how to create a printing pool on a Windows 2000-based print server. 

How to Create Custom Separator Page Files
Microsoft Knowledge Base Article: 102712 - How to Create Custom Separator Page Files 

How to Create Custom Forms in Windows NT/2000
Microsoft Knowledge Base Article: 157172 - This article describes how to create a custom form for printing to a non-standard paper size in Windows NT/2000 

How to Delete a Network Printer Port
Microsoft Knowledge Base Article: 125953 - You can delete a network printer port in the Printers folder in Windows NT 4.0 or in Print Manager in Windows NT 3.x.

How to Determine What Print Drivers a Print Device Requires
Microsoft Knowledge Base Article: 136812 - To determine what drivers a print device requires, and which ones Windows NT will install, read the appropriate .inf file. The file to read for Windows NT 3.5x is the Printer.inf file, located in your Windows NT directory. 

How to Force Printers to Spool Raw Data Type Files in Windows 2000
Microsoft Knowledge Base Article: 268093 - This article describes how to print raw data type files in Windows 2000.

How to Install an Internet Printer in Windows 2000 Professional Using Personal Web Manager
Microsoft Knowledge Base Article: 257416 - This article describes how to install an Internet printer in Windows 2000 Professional using Personal Web Manager (PWM). The preferred method of web server configuration is through the Internet Services Manager MMC. This article details how to view the status of the Internet Printing sections via PWM. 

HOW TO: Install and Configure Windows 2000 File and Print Server 
Microsoft Knowledge Base Article: 300392 - This step-by-step article describes how to configure your Windows 2000 Server and Windows 2000 Advanced Server to act as a file and printer server.

How to Load Printer Drivers from Trusted Source Only
Microsoft Knowledge Base Article: 239536 - In Windows NT you can install printer drivers from a trusted share, rather than from the remote print server to which your print service is connected. 

How to Manually Add a Redirected Client Printer Using Terminal Services
Microsoft Knowledge Base Article: 243552 - This article describes how to manually add a client-attached printer to your Terminal Services session.

How to Manage Fax Documents Using Windows 2000
Microsoft Knowledge Base Article: 227197 -  This article describes how to manage fax documents using Windows 2000.

HOW TO: Manage Print Servers in Windows 2000 
Microsoft Knowledge Base Article: 323228 - This article describes how to manage print servers in a Windows 2000 environment. You must be a member of the administrators group on a computer that is running Windows 2000 Advanced Server to perform all of the tasks that are described in this article.

HOW TO: Migrate a Printer Server Configuration Between Windows NT 4.0 or Windows 2000 Computers with the Printer Migrator 2000 Tool 
Microsoft Knowledge Base Article: 315983 - This step-by-step article describes how to migrate a printer server configuration between Windows NT 4.0-based or Windows 2000-based computers by using the Microsoft Printer Migrator 2000 tool (Printmig.exe version 2.0).

How to Obtain Printer Drivers for Previous Operating Systems to Use with Windows 2000 Professional
Microsoft Knowledge Base Article: 259976 - When you use Windows 2000 Professional as a print server on a network that has older clients (for example, Microsoft Windows NT 4.0, Microsoft Windows 95, or Microsoft Windows 98), there are several ways you can obtain and install drivers 

How to Print a Folder Listing in Windows
Microsoft Knowledge Base Article: 196628 - This article describes how to print a listing of files or folders using Windows Explorer or My Computer. 

How to Print to Network Printer from MS-DOS-Based Programs
Microsoft Knowledge Base Article: 154498 - This article describes how to print to a network printer from an MS-DOS- based program in Windows NT. By default, most MS-DOS-based programs print directly to either LPT1 or LPT2. 

How to Print Windows NT/2000 EMF Spool Files
Microsoft Knowledge Base Article: 179774 - When troubleshooting printing problems with Windows NT 4.0 or Windows 2000, it may become necessary to capture the .spl file from a particular print job for later examination and test printing. When you to copy this file to a Windows NT 

HOW TO: How to Set Up a Print Queue
Microsoft Knowledge Base Article: 300610 - This article discusses how to set up a print queue on a Windows 2000-based computer. 

How to Set Up Print Services on a Windows 2000-Based Server
Microsoft Knowledge Base Article: 301201 - This step-by-step article describes how to set up print services on your Windows 2000-based server. To enable users of client computers that are running non-Microsoft operating systems to print, the print server must have additional services installed. 

How to Share Windows 95 Printer Driver in Windows NT 4.0/Windows 2000
Microsoft Knowledge Base Article: 142667 - This article describes how to install Windows 95 print drivers on a Windows NT Server, Workstation 4.0 print server, or Windows 2000 computer. This allows Windows 95 clients to connect to the print server and obtain the driver. 

How to Use Con2prt.exe to Connect to a Network Printer
Microsoft Knowledge Base Article: 181663 - This article describes how to use the Con2prt.exe tool included with the Zero Administration Kit for Windows NT 4.0 (ZAK) to connect to a network printer. You are not required to install ZAK to use the Con2prt.exe tool. 

HOW TO: Use Gateway Services for NetWare to Share a NetWare Printer with Windows Client Computers 
Microsoft Knowledge Base Article: 316088 - This step-by-step article describes how to use Gateway Services for NetWare to share a NetWare printer with Windows-based client computers. After you complete the procedure that is described in this article, Windows-based clients can connect to the shared printer on the Windows 2000 Server-based computer on which Gateway Services for NetWare is installed to gain access to the shared NetWare printer. 

Installing Cross Platform Print Drivers in Windows NT 4.0
Microsoft Knowledge Base Article: 154291 - Windows NT supports the central installation of printer drivers for various client platforms. These include MIPS, Alpha, Power PC, and also Windows 95/98 clients. This article describes how to do this for Windows NT 4.0.

Moving the Windows NT Default Paging and Spool File
Microsoft Knowledge Base Article: 123747 - This article describes how to move the paging file and print spooler to another hard disk. You may want to do this if you install a new hard disk that is faster than the hard disk currently storing your paging and print spooler files. 

New TCP/IP Printing Options in Windows 2000 Standard Port Monitor
Microsoft Knowledge Base Article: 246868 - Windows 2000 offers an alternative to LPR ports when you want to print to network print devices over TCP/IP. The new port monitor is called Standard Port Monitor (SPM). SPM is installed by default when TCP/IP is installed in Windows 2000.

Printer Redirection Architecture in Windows 2000 Terminal Services 
Microsoft Knowledge Base Article: 294429 - This article describes how Windows 2000 Terminal Services redirects a client computer's local printer ports. 

Printing over a WAN
Columnist David Carroll addresses a reader's questions about printing over a WAN in a Windows NT Server 4.0, Terminal Server Edition and Citrix MetaFrame environment. Source: Windows 2000 Magazine (March 2000)

Publishing a Printer in Windows 2000 Active Directory
Microsoft Knowledge Base Article - Q234619 - Windows 2000-based and non-Windows 2000-based computers that have shared printers can publish printers in Active Directory so that the printers can be searched for easily. 

Setting Automatic Printing to a File Name in Windows NT/2000
Microsoft Knowledge Base Article: 119256 - This article describes how to enable automatic printing to a file in Windows NT/2000. 

Turning Off Print Job Logging in the System Log
Microsoft Knowledge Base Article: 115841 - By default, Windows NT and Windows NT Advanced Server log every print job processed by the server in the System Log. This article explains how to disable that logging. 

Using Group Policies to Control Printers in Active Directory
Microsoft Knowledge Base Article: 234270 - Active Directory printer-related settings can be enabled or disabled by using Group Policies. All Group Policy settings are contained in Group Policy objects that are associated with Active Directory containers (Sites, Organizational Units, 

 

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